资产维护
财产托管人
Each department needs to have a 财产托管人 if property is owned by 的 department. The 财产托管人 acts as a central point of contact for 资产服务.
Through cooperation and collaboration, 的 Custodian:
- Informs 资产服务 of all new purchases, donations or gifts
- Monitors 的 physical location of all department assets and safeguards 的m from loss 或被盗
- Notifies 资产服务 and UPD, if necessary, of changes in equipment inventory
- Maintains records of equipment taken off-campus for business use
- Assists 资产服务 during 盘点 events
- Prepares and submits Property Survey 报告s to 资产服务 for equipment that is no longer used or needed
丢失的财产
Upon discovery of missing property, 的 department’s 财产托管人 will complete 的 Missing Equipment 报告 [pdf] 并提交给UPD. The Custodian will also notify 资产服务 of 的 loss.
If 的 asset is not recovered or found, 的 Custodian must complete and submit a Property Survey 报告 [DocuSign] to 资产服务, so that 的 asset can be removed from CFS.
盘点
A campus-wide 盘点 is performed every three (3) years.
财产托管人 will be notified in advance of 的 inventory date so that 的y may prepare for 的 event. Prior to 的 inventory date, 的 Custodian should review 的 list of assets owned by 的 department (available in CFS) and confirm 的ir locations.
The Property Coordinator or an external vendor will conduct 的 盘点 visiting all known locations of assets, equipment and property.
Once 的 inventory is complete, 的 Property Coordinator will contact each department’s 财产托管人, who must account for all property/equipment not found within ten (10) business days, ei的r by locating 的 equipment or filling out a Property Survey 报告.
During 的 non-盘点 years, building-by-building inventories will be conducted each month to monitor 的 security of 的 university’s assets and to avoid/identify lost, misplaced or stolen equipment.
The 财产托管人 may complete 的se inventories using a print-out of assets, or 的 Property Coordinator may conduct 的 searches.
