会计服务 常见问题解答

基金常见问题解答

• What is the difference between a Budget journal and Financial journal?

  • Financial journal entries reflect actual revenue and expenditure activity. 这种“实际” activity includes transactions such as accounts payable expenses, revenues received, 等. Financial journal may consist of a chartfield string including Account, Fund DeptID, Program, Class or Project.

    Budget journal amounts are reflected in the Data Warehouse reporting system in the "Current Budget" column. 预算期刊 are used for a number of purposes such as to record anticipated expenses and/or revenue within a given fiscal year. 预算期刊 can be used in evaluation actual expenditures against a budget to better identify under or overspending.

• How do I correct a chartfield coding error?

  • Most corrections can be made by campus departments through a Transfer Journal in the Financial Transaction Services (FTS). However, for those journal transactions that cannot be performed in FTS (i.e., revenue accounts, 等.), 会计服务 will enter transactions in the system for you.

    A Journal Entry Upload Request form will need to be submitted to 会计服务.

• How do I correct a deposit that has been incorrectly posted?

  • Most corrections can be made by campus departments through a Transfer Journal in the Financial Transaction Services (FTS). Since the majority of deposits are recorded to revenue accounts (unless the deposit is a refund for an expense incurred), Accounting Services will need to post the corrections for you through a Journal Entry Upload.

    Submit your request using the Journal Entry Upload Request form.

• Why does my Trust Fund Agreement need to be renewed?

  • All Trust Funds are subject to renewal every three years per 菠菜网lol正规平台 policy, such as Miscellaneous Trust, Special Project Funds, Capital Project Funds, 等.

    To renew an agreement, use the Trust Fund Agreement [DocuSign] form.

• How do I close a petty cash account? 

  • 的 Application for Petty Cash or Change Fund [pdf] form will also enable you to close a petty cash account.  的 form is available on the 会计服务 website (see below link). Fill out the form, obtain approval, then return your cash to the Bursar's Office for deposit using fund 70700, account 101009.

总会计 常见问题解答

• I have a question related to an accounting issue. Who do I contact in 会计服务?

  • Refer to the staff directory on our 菠菜网lol正规平台 页面 to find the name of staff to contact for your specific question.

• How do I find out the year-end Campus Department deadlines?

  • Fiscal year-end timelines are explained in the Finance Spring What's Up? 活动举行 每年. 的 fiscal year-end schedule can also be found on the FinanceConnect 演讲 页面.

• Why am I being contacted by 会计服务 to assist with an audit inquiry?

  • 菠菜网lol正规平台 is subject to both annual audits and periodic audits. It is important that audit inquiries are responded promptly with accurate information that is consistent with CSU policy and governing compliance rules.

    Since Campus 部门 generate many general ledger transactions whereby the source information comes from the department (i.e., FTS Transfers, payroll activities, 等.), 会计服务 may need to contact Campus 部门 for supporting documentation or additional information. As such, it is critical that Campus 部门 have record-retention 适当的做法.

服务常见问题解答

• When submitting a billing or journal request to 会计服务, is additional 所需的信息? 

  • Yes, you should include backup information to support your request. 一定要包括 an in-depth description of the request, providing justification for the transaction.

    For journal requests, include documentation identifying where the expense/revenue is currently recorded (typically obtained by drilling down into actuals in a Finance Data Warehouse organization report) and documentation identifying balance of the expense/revenue account after a journal upload (what is the intended end result).

• I need to chargeback a department. 我需要做什么?

  • If your department needs to collect funds from multiple departments, please complete a Journal Upload Entry Request form and send request to 会计服务.

• If I need to bill an outside customer. 我需要做什么?

  • For services provided to outside customers such as a sorority/fraternity or the City of San José, an invoice will need to be issued by 会计服务. 请求 an invoice to the outside customer, complete the Billing Request Template form and return it to 会计服务.  

• How can I bill an auxiliary for a chargeback?

  • A department enters an Expense Transfer Journal in Financial Transaction Services (FTS) to reclassify to the appropriate project ID an expense that will be reimbursed 由辅助人员. 部门 incurring an expense that is to be reimbursed 由辅助人员 organization must use the correct cost recovery fund number with the appropriate project ID. When billed, revenue will be credited in the same fund to the cost recovery account #580095. 

税收常见问题解答

• Why did I get an email asking me to create a Glacier record? 

  • 的 information is being requested to help determine tax residency, withholding rates and income tax treaty eligibility for the foreign individual. All foreign student/faculty employees and vendors will receive an email notifying them to create a Glacier record. 

    GLACIER is a secure online Nonresident Alien (NRA) tax compliance system that collects tax data and immigrant information from foreign employees and vendors who receiving 来自上海大学的款项. Users are required to complete all entries applicable to them online, and submit the tax summary report generated by the system to our 税务专家 for review and final tax assessment.

• What is Unrelated 业务 Income?

  • Unrelated business income is income generated by a tax-exempt organization from trade or business activities that are regularly carried on, and not substantially related to its tax exempt purpose. 菠菜网lol正规平台 is required to pay Federal income tax on net income from activities unrelated to its educational purpose.

• What should departments do if there may be unrelated business activity in your department?

  • If you believe there may be unrelated business activity in your department, contact 我们的税务专员 会计服务 Department. 的 税务专家 will work with you to account for and document the Unrelated 业务 Income Report for the Chancellor's Office.