旅游常见问题解答

一般旅游常见问题

• Can my department admin submit a 旅行 Authorization on my behalf?

  • 是的. 

    If you are an employee, your department admin can start a 旅行 Authorization for you in 罚球, but you will need to click the submit button to start the approval process. 

    If you are a student/candidate, the department admin can submit a 旅行批准申请表格[pdf] 代表你.

• Can I submit a 旅行 Authorization that includes multiple destinations or stops?
  • 是的. Every 旅行 Authorization should identify a destination; however, if the destination includes multiple stop points along the route, you can list the city as "Multiple" 并在标题注释中包含详细信息.
• Can I submit a 旅行 Authorization that includes multiple trips to the same destination?

  • 这取决于. If a traveler only needs to be reimbursed for mileage, then we will allow 一揽子旅行授权.  However, if the travel includes any other travel expenses, the traveler must submit a separate travel authorization for each trip.

• Will I still get reimbursed the full amount of my travel expenses if they exceed the 我的旅行许可上批准的金额?
  • 旅行 Authorizations typically include estimated costs and exclude unforeseen expenses. However, your department will determine the amount to reimburse based on their budget and whether they want to pay above the approved amount.
• Will I be reimbursed if my preferred mode of transportation is not commonly used? 我可以报销多少钱? 

  • 是的, but you will be reimbursed for the cost of the most commonly used mode of transportation 如果这样更经济的话. A cost comparison should be obtained when making travel 安排.

• 为什么我还没有收到报销单?

  • Please review whether the travel reimbursement has been submitted and reviewed by 你们部门的审批官员来了 罚球.

    Once the reimbursement has been fully approved, it must be reviewed by the 旅行 专家. Please allow 10 business days for Payment Services to issue your payment.

    我们建议提交 Employee Reimbursement Direct Deposit [DocuSign] 让你的付款更快.

GoCard常见问题解答

GoCard常见问题解答在 促使付款 页面.

膳食和杂费常见问题解答

Meals and incidental 常见问题解答s are addressed in the 上海大学旅游指南-附录K.

虚拟会议常见问题

• Do I need to submit a 旅行 Authorization for virtual meetings/conferences? 

  • 是的, a 旅行 Authorization is required for all employees who attend virtual meetings/conferences. Please consult with your department for additional requirements or instructions.

    There is a possibility that virtual conferences may switch to in person.

• Why are we required to submit a 旅行 Authorization when there is no travel involved?

  • For staff, it informs your department of your participation in an event during business hours and facilitates the pre-approval of expenses.

    For faculty, their university class schedules must be covered in order for them to 参与虚拟活动.

• Does a virtual meeting/conference registration require Presidential Approval?

  • No, virtual meetings/conferences do not require Presidential approval.

• How do I pay for a virtual meeting/conference registration?

  • Registration can be paid with the university GoCard or out of pocket by the employee/student. However, we recommend using the GoCard when possible to avoid putting an economical 给员工/学生带来压力. If your GoCard gets declined, please contact the GoCard协调员 寻求帮助.

• How do I request reimbursement if I paid out of pocket?

  • 报销请求可以在 罚球 作为旅费报销. Do not submit a Direct Pay and Employee/Student Reimbursement 因为他们会被拒绝. 请参阅 旅费发还指引[pdf] for instructions on how to submit a claim in 罚球.

    Note: 菠菜网lol正规平台 employees have access to 罚球 旅行, but not students. 如果你是学生， 请填写 差旅费报销申请 事后提出索赔.

• Is virtual attendance allowed if it’s being hosted from a restricted state?

  • 是的. However if the conference converts to being an in person event, the traveler 必须寻求适当的批准.

    请参阅 上海大学旅游指南 for details on restricted travel and a list of restricted States.

• I submitted a 旅行 Authorization for a virtual conference but now it has changed 参加一个面对面的会议.  我该怎么办??

  • 旅行 Authorizations once approved cannot be changed or updated. 旅行者可以利用 the “cl一个” feature and resubmit the request with the new travel details and amounts 亲自参加会议.  请参考旧的旅行授权 标题注释中的数字.

• What account code can I use in the chartfield when I submit the 旅行 Reimbursement 用于虚拟会议?

  • You may use Account code 660009 - Training and Professional Development for virtual 会议/活动注册.

• If the registration is the only expense for this event and a GoCard was used, do I 仍然在罚球中提交旅费报销?

  • 是的. 旅行索赔仍需提交 罚球 even if there is nothing to reimburse the participant.

    You should list Registration Fees under One-Time Charges and select "是的" under Paid 由菠菜网lol正规平台.

• What if I have a student who is registering for a virtual.  这个学生没有 show up in 罚球, are we still required to submit this through 旅行 Reimbursement 或者我们可以使用员工报销?

  • 对学生来说， 旅行授权[pdf] is only required if the event is in-person or might change from virtual to in-person.  If the event is a dedicated virtual event, then a 旅行 Authorization is not required.  

    如果学生没有出现在 罚球，请提交 差旅费报销申请 to non-employee-travel@yihetianquan.com.

    Please do not use 罚球 Employee/Student Reimbursement for student virtual travel as 它会被拒绝 差旅费报销申请 会被要求代替它吗.